Privacy Policy
Effective Date: September 10, 2026
We Are One Foundation (“We Are One,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly and transparently.
This Privacy Policy explains how we collect, use, disclose, store, and protect information when you visit weareonenonprofit.org, submit an application or enrollment form, communicate with us, participate in one of our programs, inquire about partnerships, or otherwise interact with We Are One Foundation.
1. Information We Collect
Depending on how you interact with us, we may collect the following categories of information:
Contact and Identification Information
This may include your:
- Name
- Email address
- Telephone number
- Mailing or residential address
- Date of birth
Program and Eligibility Information
When you apply for or enroll in training, we may collect information such as:
- Veteran status
- Training pathway or program interests
- Educational or career goals
- Employment-related information
- Household income or program-eligibility information
- Other information needed to determine eligibility or provide program services
Enrollment and Participation Information
For accepted students, we may collect:
- Enrollment information
- Program selections
- Certifications or acknowledgments
- Consent dates
- Electronic signatures or typed signature information
- Media-consent preferences
- Training progress and participation information
If supporting eligibility or verification documents are submitted through a connected form, secure link, email, or other approved method, we may also receive the information contained in those documents.
Please do not send Social Security numbers, passport numbers, driver’s-license numbers, or other highly sensitive government identification information unless We Are One Foundation specifically requests it through an appropriate secure process.
Partnership and Organizational Information
If you contact us about employment, sponsorship, workforce development, or an industry partnership, we may collect:
- Your name and business contact information
- Organization name
- Job title
- Hiring needs
- Workforce interests
- Program areas of interest
- Information you voluntarily provide in your message
Website and Technical Information
When you use our website, our hosting, security, analytics, or website systems may automatically receive technical information such as:
- IP address
- Browser type
- Device information
- Pages visited
- Referring website
- Date and time of access
- Cookies or similar technical identifiers
2. How We Use Information
We may use personal information to:
- Review student applications and determine program eligibility
- Process enrollment and administer training programs
- Communicate with applicants, students, volunteers, partners, donors, and supporters
- Provide student support, training updates, reminders, and program information
- Maintain student and program records
- Coordinate certification preparation, workforce development, internships, employer introductions, and career-support activities
- Manage partnerships, sponsorships, grants, and workforce-development relationships
- Operate and improve our website, forms, systems, and communications
- Prevent misuse, fraud, security incidents, or technical problems
- Meet accounting, reporting, grant, compliance, contractual, or legal obligations
- Evaluate and improve our programs and services
We do not use applicant or student information for unrelated commercial purposes.
3. Service Providers and Connected Systems
We use third-party technology and service providers to operate our programs and administrative systems.
These may include:
- WordPress and our website-hosting providers for website operation
- Airtable for program, application, enrollment, and administrative records
- Make for workflow automation and movement of information between authorized systems
- Email and SMTP providers for sending application, enrollment, program, and administrative communications
- Cisco Networking Academy and other training platforms when students participate in applicable coursework
- Other vendors that provide hosting, communications, security, productivity, document, or program-support services
These providers may process information on our behalf in order to provide their services.
We do not sell student or applicant records to data brokers.
4. How We Share Information
We may disclose information:
- To service providers performing services on our behalf
- To authorized staff, instructors, volunteers, or program administrators who need the information to perform their duties
- To workforce, training, certification, educational, or employer partners when appropriate for a program and consistent with the purpose for which the information was collected
- When you request or authorize the disclosure
- When required by law, court order, subpoena, government request, or other legal process
- When reasonably necessary to protect the rights, safety, property, systems, or operations of We Are One Foundation, our students, or others
We do not publicly disclose student eligibility, income, enrollment, or similar private records without authorization except where required by law.
5. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy.
Retention periods may vary depending on the type of information and may include time needed for:
- Program administration
- Student and training records
- Grant or funding requirements
- Financial and accounting records
- Legal and contractual obligations
- Security and fraud prevention
- Resolving disputes or responding to requests
When information is no longer reasonably needed, we may delete, anonymize, or securely archive it as appropriate.
6. Data Security
We use reasonable administrative, technical, and organizational safeguards intended to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
However, no website, email system, cloud platform, database, or electronic transmission can be guaranteed to be completely secure.
7. Your Choices and Requests
You may contact us to request that we:
- Update or correct inaccurate personal information
- Provide information about records we maintain about you
- Delete information when appropriate and legally permitted
- Update your communication preferences
- Address a privacy-related concern
Some records may need to be retained for legal, accounting, grant, program, security, or contractual reasons.
To make a privacy request, contact:
We Are One Foundation
Email: armani@weareonenonprofit.org
Phone: (415) 494-9014
We may need to verify your identity before fulfilling certain requests.
8. Children and Age Eligibility
We Are One Foundation’s student training application and enrollment programs are intended for individuals 18 years of age or older.
We do not knowingly collect personal information online from children under 13. If we learn that personal information from a child under 13 was submitted to us without appropriate authorization, we will take reasonable steps to delete it.
9. Cookies and Third-Party Websites
Our website and service providers may use cookies or similar technologies necessary for website functionality, security, performance, or analytics.
Our website may also contain links to third-party websites or platforms. Their privacy practices are governed by their own policies, and We Are One Foundation is not responsible for the privacy practices of websites or services we do not control.
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes to our programs, technology, service providers, or legal obligations.
When material changes are made, we will update the effective date displayed at the top of this page.
11. Contact Us
Questions or concerns about this Privacy Policy or our handling of personal information may be directed to:
We Are One Foundation
Email: armani@weareonenonprofit.org
Phone: (415) 494-9014
Website: weareonenonprofit.org